It’s happened to all of us — the dreaded email anxiety that creeps in right before hitting the send button. You’ve spent hours crafting the perfect message, making sure to include all the necessary details, and double-checking for any typos or errors, but the fear of how the recipient may react is overwhelming.
Feeling nervous about sending important emails is OK, but avoiding them is not the solution. Luckily, there are ways to conquer email send anxiety and ensure your message gets across effectively.
With a few simple techniques and some practice, you can gain the confidence to hit that send button without hesitation. Let’s dive into 10 tips to help you overcome this common obstacle and start sending emails with confidence.
What causes email anxiety?
The first step to conquering email anxiety is understanding where it comes from. It’s natural to feel a little nervous about pressing send when you’re about to share something important with someone else, but for some, this feeling can be more intense.
It could be due to feelings of insecurity, lack of trust in the recipient, or simply not wanting to make a mistake. Oftentimes, it’s a combination of all three that can cause an excessive amount of anxiety when sending emails. Whether you’re responding to an email or sending an initial message, it’s common to feel uncertain and second-guess yourself.
Take the time to assess why you feel anxious about emailing and take steps to address any underlying issues. With proper understanding and acknowledgment, you’ll be better equipped to overcome this obstacle in the long run.
10 tips to conquer email anxiety
- Take your time
Don’t feel pressured to respond to emails immediately, and don’t expect an immediate response in return. This is especially true for discouraging or frustrating emails. Avoid responding emotionally, and give yourself some time to craft a thoughtful response.
Before writing a single word, consider why you are sending the email in the first place. What do you want to accomplish? Having a clear goal will help guide your message and keep it focused. You could even try delaying the delivery of your message to give yourself more time to make changes.
- Break it down
If you’re returning from vacation, a break from work, or even a long weekend, your inbox might be bursting at the seams. This can produce a lot of anxiety and make it difficult to focus on the other work you must complete.
Break down the task into smaller chunks to make it more manageable and take one email at a time. This will help you stay organized and motivated to get through the list without feeling overwhelmed.
- Be clear and concise
Make sure your message is clear and concise. Try to make your emails short to the point, reducing the time you must spend crafting and revising them. Plus, the recipient will appreciate a short email and will likely respond faster.
Double-check your emails before sending them, as small typos or errors can be off-putting for the recipient. Ensure that all links and attachments are functioning properly to avoid any misunderstandings or problems down the line. A quick re-read before hitting “send” can help alleviate potential email anxiety.
Try reading your email out loud. This can help you discern how the tone of your email might sound to the recipient and catch any awkward phrasing or grammar mistakes you may have missed while reading it silently. This is especially important for marketing and sales emails, as a spelling error creates an immediate red flag for potential customers.
- Ask for clarification
If there’s something in an email that you don’t understand, don’t be afraid to ask for clarification. It’s better to take a few extra moments to make sure both parties are on the same page than to continue with a misunderstanding and risk feeling frustrated or intimidated when responding.
- Set boundaries
Setting clear expectations is key to dealing with any type of email anxiety. Determine how often you’d like to send and respond to emails, what times of the day work best for sending them, and any other boundaries that you feel comfortable with. This will help manage your expectations and ensure you don’t put too much pressure on yourself.
- Create an email template
Creating templates for emails that you send regularly can be a lifesaver in reducing anxiety when sending emails. This will help make the process much more efficient and reduce the time you spend writing each email.
Kraken Sales Funnels offers multiple automation services to help marketers with their email campaigns. With features such as email writing services, drip campaigns, and automated lead nurturing, you can save time while still creating engaging emails that get your message across effectively. Plus, you’ll have more peace of mind knowing that your campaigns are running smoothly.
- Understand email etiquette
Familiarize yourself with proper email etiquette to make sure that you don’t overstep any boundaries or offend the recipient. This includes avoiding using all caps or too many exclamation points, as these can come off as aggressive or unprofessional.
- Schedule a phone call or meeting instead
Sometimes, you might be unable to get your thoughts together through an email. In that case, it’s best to arrange a phone call or meeting instead. This will allow you to explain the situation better and provide more clarity on the issue. You can also use this opportunity to build relationships with colleagues or clients, an important part of any successful work relationship.
10. Take a break
If all else fails and you still feel anxious about sending emails, take a deep breath and step away from the computer. Go for a walk, call a friend, or grab a coffee to help clear your head before returning to your inbox. This will give you time to relax and focus on other tasks without feeling pressured by any deadlines.
You’ve got this!
Email anxiety can be daunting, but it doesn’t have to cause panic. With the right strategies and tools, you can conquer your email anxiety for good. Remember that while emails are an important part of staying connected and productive, they shouldn’t cause undue stress .Kraken Sales Funnels can help provide an extra layer of expertise in crafting emails that get noticed. Our team of copywriters are experts at making sure every word in an email is carefully chosen to elicit the desired response from the recipient. With our help, you can take your email game to the next level. Contact us today to get started!